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:: Equipment Reservation and Checkout Policies ::
Faculty/Staff Check-out / Reservations Procedure
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Faculty and staff may make reservations for equipment over the phone.
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Faculty/staff ID must be presented at time of check-out.
Faculty/Staff Authorizing Student Equipment Check-out-
Faculty may authorize students in the following ways:
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Submit a class list with the your signature indicating course and necessary equipment;
- Sign Equipment
Request Form indicating course, necessary
equipment, date(s) needed,and the name(s) of students
authorized.
Student Check-out / Reservations Procedure
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All equipment orders must be requested in person at the MDS office, no reservations over the phone.
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Students must present a current Cal Poly ID.
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Equipment check out for class use requires a faculty authorization, which can be obtained in the following ways:
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Class list submitted by instructor on file with MDS;
- Submit a faculty signed Equipment
Request Form for the required equipment and
period of use.
Equipment Rental Information
- Equipment checked out for personal use is subject
to Equipment Rental Rates.
Rental fees must be paid by check or cash at time
of check-out.
- All ASI organizations/clubs are subject to Equipment
Rental Rates. Clubs that are considered ASI Academic Clubs, affiliated with an academic department, are not subject to a rental charge. Academic Clubs must comply with the Student Check-out Procedure and have a faculty authorization signature.
Reservations
- Items reserved and not picked up three hours after the reservation time are subject to being released to another user.
- If circumstances prevent the customer from picking up the reserved item at the specified time, he/she can call MDS (756-7198) to hold it for pick up at a later time, subject to availability.
Use of Equipment
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MDS equipment may be used, without rental fees, for course related/instructional use, academic, and State-funded departments, colleges, and divisions. C.A.M. prevents the use of State equipment for any purpose other than the performance of official Cal Poly business.
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In general, there is a three (3) day at a time maximum check out period with the week-end counting as one (1) day of checkout.
- Equipment may be checked out for a
rental fee for personal,
ASI, club or Foundation use, as long as they are a
current Cal Poly faculty, staff or student.
Late Fees
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Late fees will be charged on all over due items.
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Late charges on high demand items are $15 per day per item. These high demand items include all laptop computers, data/video projectors, digital cameras, digital camcorders.
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Late charges on general items may be up to $10 per day per order.
Damaged, Lost or Stolen Equipment
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Any damaged or missing equipment/accessories not noted at check-out will be charged to the customer.
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Lost or stolen equipment will be billed at the current replacement cost.
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MDS is not responsible for damage to customers personal equipment used in conjunction with MDS equipment.
Holds
- If a late fee or missing/damaged equipment charge is not paid in 2 weeks OR payment schedule worked out with MDS office, a hold on records and registration will be placed on the students record.
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